Job Description

To apply, email your current resume to MidValleyBusinessReps@employ.oregon.gov

Please include job title & listing ID 4271130 in the subject line of your email.

A Current iMatchSkills® account is required prior to referral to the employer.

Requirements

-Eighteen (18) years of age

-High school diploma or GED

-One (1) year experience as an administrative assistant

-Valid driver's license & transportation to pick-up supplies & attend events

-Training or experience using Microsoft Suite (i.e. Word, Excel, Outlook & PowerPoint) & computer troubleshooting

Preferred (not required)

-Bilingual in English / Spanish

Job Duties

-Perform administrative, clerical & confidential support. Aid & assist in a confidential capacity including, but not limited to being privy to, involved w/, & prepare Corporate' proposals, policies, or other materials for use in a variety of activities including but not limited to the acquisition of properties, negotiations for the financing of said properties, & plan for future developments, & management of ongoing development projects. Compose & transcribe correspondence, reports, proposals, funding applications or proposals & other documents, public notices & policy revisions use word processing equipment, at times from handwritten or edited copy. Maintain related electronic & hard files & records, ensure that filing systems are well organized, easily accessible, & filing is current. Schedule travel arrangements for meetings, training & conferences.

-Maintain responsibility for the smooth flow of communication regarding board activities as directed. Duties may include the following as directed: Prepare (mostly from drafts), assemble & distribute agenda(s) for all meetings, prepare resolutions associated w/ agenda action items as directed, type reports, prepare graphs, & collect, assemble packet materials & insure timely & correct distribution, arrange meeting site including food / beverage requirements, notify members of meeting dates, time & location, attend meetings, take minutes, transcribe, & assure timely distribution as directed.

-Represent Corporation at the front desk as first point of contact & serves as office manager. Open & close the office, greeting callers & visitors by telephone / in person. Take messages, transfer calls, respond to inquiries, problems & / or complaints by clients, contractors, or the public both personally & by referral to appropriate staff. Sort / distribute incoming mail & processes outgoing mail. Order & maintain an adequate supply of office materials & all supplies w/in budget allocations, make all deposits per accounting guidelines, process purchase orders according to established procedures, maintain adequate supply of program materials / applications, provide for on-going maintenance & servicing of office equipment, create & maintain an organized, pleasant & professional office & workplace environment.

-Provide clerical support to other staff.

-Any other duties as assigned.

Employer Notes

-Veterans encouraged to apply

-This is not a full job description

-Learn property management software

-This employer conducts a background check before the first day of employment

Wage

$18 to $23 per hour DOE / DOQ

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