Executive Assistant & Travel Coordinator Role Job at Jeff Ruby Culinary Entertainment, Cincinnati, OH

UzBnekhWemdwVGNPQUczbFhhT2hvQjM1Nnc9PQ==
  • Jeff Ruby Culinary Entertainment
  • Cincinnati, OH

Job Description

Job Overview

We are seeking a highly organized, proactive, and experienced C-Suite Executive Assistant & Travel Coordinator to provide outstanding administrative and travel support to a select group of senior executives and the Ruby family. This unique dual-role requires a high level of discretion, strong attention to detail, and the ability to thrive in a fast-paced, high-touch environment. The ideal candidate is calm under pressure, adaptable, and confident, managing complex schedules and luxury travel arrangements both independently and collaboratively.

Key Responsibilities

Travel Coordination & Logistics

  • Plan, book, and manage all corporate and personal travel aspects for the Ruby family and C-suite executives, ensuring a seamless and elevated experience.
  • Includes: flights, hotels, dining reservations, ground transportation, and special requests.
  • Maintain and nurture relationships with hotel partners; negotiate and manage preferred rate agreements.
  • Create and distribute polished, detailed travel itineraries.
  • Proactively research and recommend best-in-class travel services, apps, and loyalty programs to optimize cost, quality, and efficiency.
  • Remain available for after-hours or weekend support in the event of last-minute travel changes or disruptions.

Executive Support for C-Suite

  • Provide administrative support for a small group of C-suite executives (excluding CEO and Founder), including:
  • Calendar and scheduling management
  • Coordination of internal and external meetings, including video conferences and off-site events
  • Sending and managing calendar invites
  • Prepare agendas, meeting briefs, follow-up notes, and presentation materials.
  • Draft executive communications, travel memos, and PowerPoint presentations.
  • Handle sensitive information with the utmost confidentiality and professionalism.

Qualifications & Requirements

  • 1-3 years of experience providing high-level administrative support and/or coordinating complex travel logistics in a dynamic, high-touch environment.
  • Demonstrated ability to manage competing priorities and execute with precision under tight timelines.
  • Exceptional written and verbal communication skills; professional demeanor and interpersonal acumen.
  • Advanced proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and travel management platforms or tools (e.g., Concur, TripIt, Amex GBT).
  • Experience in luxury hospitality, concierge services, or executive lifestyle management is a strong plus.
  • Flexibility to work nights, weekends, and respond to urgent changes as needed.
  • High degree of discretion, sound judgment, and commitment to service excellence.

Additional Role Expectations

  • Occasional Travel May Be Required: The assistant may be asked to travel in advance of the Ruby family to scout and assess potential vacation destinations to ensure they meet quality and experience standards.
  • High Responsiveness & Flexibility: This role demands the ability to work quickly and handle last-minute changes with grace and efficiency—particularly in high-stakes or time-sensitive situations.
  • Hands-On & Detail-Oriented: A strong eye for quality, an understanding of luxury standards, and the ability to anticipate needs are essential to success in this role.
  • Service-Driven Mindset: The ideal candidate thrives in a support role that values discretion, intuition, and elevated service as core to their day-to-day function.

Job Tags

Immediate start, Night shift, Weekend work,

Similar Jobs

Motive Workforce

Junior Recruiter Job at Motive Workforce

 ...Position Overview: Were seeking a Junior Recruite r with a strong interest in sourcin g and talent acquisition. This is an entry-leve l role designed for someone who is self-motivated, curious, and eager to learn. This position is ideal for recent college grads... 

Nightingale Nurses - Allied

Travel Medical Technologist Job at Nightingale Nurses - Allied

 ...Job Description Nightingale Nurses - Allied is seeking a travel Medical Technologist for a travel job in Newburyport, Massachusetts. Job Description & Requirements ~ Specialty: Medical Technologist ~ Discipline: Allied Health Professional ~ Start Date: 08... 

ClinDCast LLC

Cerner Millennium Pharmacy Analyst Job at ClinDCast LLC

 ...Job Description Job Description Key Responsibilities: Serve as a subject matter expert (SME) for Cerner Millennium Pharmacy solutions (PowerChart, PharmNet, RxStation, etc.) Collaborate with clinical, IT, and informatics teams to optimize workflows and medication... 

River's Shore Comprehensive Treatment Center

Physician - Part Time Job at River's Shore Comprehensive Treatment Center

 ...: Outpatient MAT Opioid Treatment Program (OTP) Part Time Physician - Open to Training! Rare opportunity for a physician who has...  ...Wednesday (onsite) 7:00 AM - 1:30 PM Friday is an option to be remote, providing telehealth. Role as Physician: The Physician... 

Excellence Services, LLC

Private Executive Chef (2025) | Atherton, CA Job at Excellence Services, LLC

 ...Private Executive Chef On-site Position in Atherton, CA Full Time (40 hours/week), Non-Exempt/Hourly . Work Hours: Five 8-hour days or four 10-hour days , with flexibility based on family needs. Early hours are expected for breakfast preparation, with weekend...