Our client, a well-established law firm specializing in family law, is seeking a Legal Assistant to join their growing team. This role offers an excellent opportunity to support attorneys in a collaborative environment while gaining valuable experience in family law. The ideal candidate is organized, detail-oriented, and possesses excellent time management and communication skills.
Key Responsibilities:
• Attorney Support: Work directly with the senior partner and other attorneys by providing administrative and legal assistance.
• Document Preparation: Prepare and format legal documents such as pleadings, motions, and exhibits following legal forms and dictation.
• Transcription: Complete transcription of legal documents and correspondence. Strong grammar and spelling skills are essential.
• Court Filings: File legal documents with the court, utilizing e-filing systems, email, and mail submissions while ensuring adherence to deadlines and specific court guidelines.
• Calendaring and Scheduling:
• Maintain and update calendars for court hearings, appointments, deadlines, and other crucial events.
• Ensure clients are notified of scheduled hearings in a timely manner.
• Schedule consultations and other office appointments while completing conflicts checks for new cases.
• Client Interaction: Meet with clients in person and communicate by phone and email to provide support and ensure a positive experience.
• Communication: Answer telephones, take messages, and ensure prompt responses to inquiries from clients, courts, and opposing counsel.
• Proficiently draft and format legal correspondence and documents using Microsoft Word.
• Utilize Microsoft Outlook for managing and coordinating email communications, appointments, and scheduling.
• Notary Services: Become a Notary Public to assist with notarization of documents (firm will support certification process).
Qualifications and Skills:
• Prior experience as a legal assistant, paralegal, or other relevant role, with a strong preference for family law experience.
• Excellent organizational and multitasking abilities to manage competing priorities.
• Strong proofreading, grammar, and spelling skills for accurate legal documentation.
• Demonstrated interpersonal skills to work effectively with clients, attorneys, and court personnel.
• Understanding of legal processes, including e-filing procedures and local court systems.
• Tech Proficiency: Familiarity with Microsoft Word, Outlook, and electronic dictation systems.
• Time Management: Proven ability to manage deadlines and handle sensitive and confidential information with discretion.