Job Description

JOB TITLE: Part-time – Administrative Assistant 

REPORTS TO:

• Regional Director
• Director of Administration

COMPANY INFORMATION:

IFPI represents the music recording industry worldwide. Headquartered in London, our role is to advocate for the interests of our member record companies across the globe. IFPI is the leading data provider to the global music industry, producing several global industry authoritative reports with a focus on delivering insightful analysis for our members. IFPI’s other principal activities include content protection and litigation, government representation and global communications and public relations.

As well as the London HQ, IFPI has regional offices based in Brussels, Singapore, Beijing, Miami, UAE, Kenya and Vietnam. The Miami office is responsible for promoting the recorded music agenda across the Latin American & Caribbean region, while working closely with the global team based in London.

JOB PROFILE:

The Part-time Administrative Assistant - Latin America will be based in the Miami office.

While the key responsibilities of the role are outlined below, overall the Part-time Administrative Assistant role will be focused on ensuring effective communication and follow-up with IFPI’s member national groups, music licensing companies and other key industry players, as requested by IFPI Latin America management team. This role requires a self-starter with ability to adapt quickly to changes in the environment.

KEY RESPONSIBILITIES:

1. Support the Latin America office team with coordination of meetings, travel and lodging requirements for both, in-town and meetings held abroad. This includes coordinating calls, Zoom and in-person meetings.
2. Work closely with Director of Administration in general office management and other ad-hoc administrative duties, including assistance with processing expense reports.
3. Maintain close follow-up with IFPI members across the region and headquarter office on projects and other requested information to meet specified deadlines (monthly, quarterly).
4. Work closely with Regional Director to coordinate industry related communications.
5. Assist with PowerPoint presentations aligned with established formats.

This role requires a self-starter with the ability to adapt quickly to changes in the environment.

KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED:

The ideal candidate should have experience in working for a fast-paced environment, with experience of delivering exceptional client service, working closely to deliver against both client and company objectives.

The candidate should possess the following competencies:

• Excellent written communication skills, including very good command of written and spoken English and Spanish (Portuguese an advantage).
• Strong interpersonal skills – ability to understand the needs and communicate effectively within the team and with IFPI members with close attention to detail.
• Experience in producing high quality presentations via PowerPoint, in line with meeting requirements.
• Knowledge of the music industry is advantageous but not essential.

ATTITUDE REQUIRED:

The music industry is a fast-paced and highly dynamic environment. We are looking for candidates who thrive in this environment and able to deliver high quality work. A significant part of this role will include working independently and with a remote team – candidates should have either experience of or an appreciation of the challenges of working with a remote team and be able to build and maintain relationships remotely.

APPLYING FOR THE POSITION:

Candidates should demonstrate that they meet specifications set out above and can prove that they have the right to work in the US. Due to the need to fill this role swiftly, applications will be reviewed on a rolling basis, and we reserve the right to close this advert before the confirmed closing date when we receive sufficient applications.

Closing date for applications: 31 May 2025

Interview Process:

We will, having reviewed applications on a rolling basis, seek to conduct interviews with candidates via online or in person. In order to process job applications, IFPI collects personal information submitted by applicants. By applying for this role, you are consenting to that processing. All personal information is processed in line with our privacy policy set out at

EEO Statement

IFPI is committed to equal opportunities and welcomes colleagues from a diverse range of backgrounds.

A significant part of this role will include working independently and with a remote team – candidates should have either experience of or an appreciation of the challenges of working with a remote team, and be able to build and maintain relationships remotely, as well as have the ability to work with limited supervision.

Job Tags

Similar Jobs