Job Description

Benefits: 401(k) Bonus based on performance Employee discounts Flexible schedule Health insurance Opportunity for advancement Training & development Job Title: Studio & Events Coordinator (Remote / Part-Time) Company: All Dolled Up Hair & Makeup Location: Remote – Based in Northern California preferred Compensation: $22–$26/hour (based on experience) Hours: 15–25 hours per week, flexible schedule Employment Type: Part-Time Reports To: Owner and Ops Manager About All Dolled Up All Dolled Up is Northern California’s premier bridal beauty team, known for creating seamless, luxury experiences for hundreds of brides each year. With an award-winning team and a strong presence across the region, we’re proud to deliver professional, elevated, and heartfelt service to every client we serve. We’re now looking for a Studio & Events Coordinator to help support our studio, team, and wedding calendar. Position Overview As our Studio & Events Coordinator, you’ll be the heartbeat of our booking, client experience and artist communication process. You’ll guide brides from inquiry to final timeline, coordinate artist assignments, and ensure every wedding weekend is well-organized and fully prepped. We’re looking for someone reliable, self-starting, thorough, and proactive—a true executor who doesn’t wait for permission to solve problems, meet deadlines, or make informed decisions. You should thrive on follow-through and take ownership of your work with pride. If you love checklists, systems, client care, and keeping the chaos calm—this role is for you. Key Responsibilities Client Communication: Respond to new inquiries via HoneyBook and email Send proposals, service summaries, and contracts Collect event details, update timelines, and confirm trials Organize client folders, photos, and inspiration images Team Coordination: Assign artists based on skill, availability, and location Create and distribute prep sheets for wedding weekends Communicate all artist call times, parking details, and supplies Track artist availability and performance feedback Event Prep & Studio Admin: Maintain organized files for each bride (via Samepage) Track product needs and supply restocks (e.g., lashes, wands) Track retail purchases and orders to be delivered to brides (e.g., skin prep kits, lip kits, hair extensions) Update service counts and assist with scheduling changes and timeline coordination Ensure all events are fully staffed and prepped with minimal oversight Post-Event & Team Support: Send post-event client feedback forms and thank-yous Track client reviews and artist notes Log worked hours and expense reimbursement Collaborate with the owner and Ops Manager for hiring needs and continuous improvement Ideal Candidate 2+ years of experience in event coordination, client service, or admin roles Comfortable working independently and troubleshooting as needed Reliable, detail-oriented, and resourceful—you follow through without hand-holding Excellent verbal and written communication skills Highly organized and proactive with strong follow-through Familiar with basic cloud platforms, CRMs, and phone communication Available for occasional early-morning and weekly weekend check-ins (remote OK) Background in weddings, beauty, or hospitality is a major plus Friday, Saturday, occasional Sunday availability a MUST (remote OK) Why Join Us Work with a supportive, professional, and creative team Flexible, remote-friendly schedule Growth potential into operations or team leadership Be part of unforgettable wedding moments and an award-winning brand To Apply: Submit your resume,a short cover letter sharing why you're excited about this role and your availability, and the attached pre-screening questions. We’re looking for someone who doesn’t just help us keep up—but helps us level up. Flexible work from home options available. All Dolled Up Inc

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