Job Description

ROLE

We are seeking an experienced Witness Coordinator to support the United States Attorney’s Office for the Northern District of Mississippi (USAO NDMS) in Oxford, MS. Your responsibilities will focus on delivering high-quality administrative and logistical support to ensure the effective coordination of fact witness travel, timely processing of reimbursement documentation, and daily collaboration with Assistant United States Attorneys (AUSAs), internal support staff, and external law enforcement and judicial partners in a secure federal environment.

This is a full-time opportunity in which we'll provide competitive pay, comprehensive benefits, and job stability and security.

Apply today!

RESPONSIBILITIES

I. Witness Coordination

• Provide support to fact witnesses before, during, and after court proceedings
• Communicate with witnesses regarding appearance times, travel arrangements, and special needs
• Greet and escort witnesses to designated hearing or courtroom locations
• Deliver courtroom orientation while ensuring a safe, appropriate waiting area is available
• Notify AUSAs of unusual witness circumstances requiring attention or approval
• Respond to inquiries from witnesses related to court procedures, scheduling, and reimbursements
• Track active or upcoming witness appearances, grand jury sessions, and trial dates
• Liaise with AUSAs, court personnel, United States Marshals Service (USMS), and other justice system partners as needed

II. Travel Coordination

• Coordinate witness travel, lodging, and scheduling in alignment with Department of Justice (DOJ) and USAO policies
• Collect required signatures and documentation to complete witness reimbursement
• Prepare and process witness vouchers and reimbursement forms in compliance with DOJ guidelines
• Monitor and reconcile government travel accounts associated with witness expenses

III. Administration

• Maintain accurate witness files, calendars, and case-related databases
• Draft routine correspondence using established legal terminology, procedural guidelines
• Support general administrative operations related to fact witness management

KNOWLEDGE & SKILLS

• Knowledge of legal administrative procedures and documentation standards
• Knowledge of handling sensitive or confidential information in a legal or administrative setting
• Skilled in word processing, data entry, and information retrieval using standard office software
• Skilled in preparing, formatting, and editing reports, correspondence, and official documents
• Skilled in organizing and maintaining case files, calendars, and internal tracking systems
• Skilled in retrieving and analyzing information from internal databases and external sources
• Ability to provide accurate case-related updates and respond to inquiries from internal and external stakeholders
• Ability to obtain and verify information from other agencies and partner organizations to support case coordination
• Ability to ensure data accuracy and perform analytical calculations related to case tracking and reimbursements
• Strong written and verbal communication skills for working with legal personnel, witnesses, and external agencies

BACKGROUND

• Experience supporting legal, court, or administrative operations preferred
• Experience coordinating logistics or managing travel and reimbursements preferred
• Experience working with government agencies or in a federal legal environment preferred
• Experience handling confidential or sensitive information preferred
• Experience interacting with external stakeholders such as witnesses, clients, or partner organizations preferred

EDUCATION

• High school diploma required
• Undergraduate degree preferred

LOCATION

• Oxford, MS 38655

TELEWORK

• Not eligible for telework

CLEARANCE

• U.S. citizenship is required as it supports the U.S. federal government

CLIENT

• U.S. Department of Justice

TRAVEL

• Travel is required

WORK HOURS

• 40 hours
• 8 hours a day
• 5 days a week

EMPLOYMENT CLASSIFICATION

• Employment Classification Eligibility — Nonexempt

RELOCATION

• Not eligible for relocation benefits

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KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.

Other Considerations. Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.

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