Administrative Assistant Job at National Livestock Credit Corp, Oklahoma City, OK

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  • National Livestock Credit Corp
  • Oklahoma City, OK

Job Description

Position: Administrative Assistant

Department:  National Livestock Credit Corp.

Reports to: President

Status: Salary

Location: Oklahoma City, OK (Stockyards)

Qualifications:

  • Proven experience in administrative support, customer service, or loan operations preferred.
  • Strong organizational and multitasking skills.
  • Proficient in Microsoft Office and document scanning software.
  • Comfortable with customer interaction and internal coordination.
  • Ability to maintain confidentiality and attention to detail.

Customer Service & Communication:

  • Answer incoming phone calls, transfer calls appropriately, and assist customers with balance inquiries, statements, and check verifications.
  • Set up new customers on the customer portal website.
  • Communicate with inspectors, analysts, and customers regarding inspections and documentation.

Loan Support & Document Management:

  • Audit, scan, and file all loan documents.
  • Pull and prepare reports for loan meetings.
  • Maintain and update the loan inspection list regularly.
  • Receive, scan, and save inspection reports (via mail or email), notify analysts, and update internal records.
  • Mail margin checks and additional signature forms as needed, and update customer accounts upon return.

Administrative Tasks:

  • Order customer checks and match invoices to incoming orders.
  • Set up all new customers in Great Plains to integrate with PaperSave.
  • Scan tax returns and send them back via registered mail.
  • Perform regular post office runs for mailing and purchasing stamps.
  • Manage covered parking assignments and maintain tracking spreadsheet.

Procurement & Office Management:

  • Order and manage all office supplies.
  • Shop for and maintain kitchen stock, including coffee for all offices.
  • Order funeral flowers, cleaning supplies, and lunches as needed.
  • Coordinate with cleaning staff to schedule services and generate invoices.
  • Purchase and distribute NL-branded promotional items ("swag").
  • Order all swag and fill bags for the annual meeting.

Event & Gift Coordination:

  • Order Christmas cards and coordinate holiday gifts for the Board of Directors and select customers.
  • Ship customer gifts as needed.
  • Book hotel accommodations at Embassy Suites for staff and executives upon request.

Accounting & Finance Support:

  • Sign checks related to the NLCC lien bank account.
  • Assist with Mastercard orders for customers along with NLCC & NLCA staff.
  • Create and manage credit card transaction lists for customers upon request.

Digital Record Keeping:

  • Add customer signatures to NetSuite.
  • Save balance sheets and statements to shared drive monthly.
  • Email balance sheets and statements to inspectors.

Other Requirements:

  • This position requires the physical ability to perform extensive repetitive motions in using a computer and the routine use of other office equipment.
  • Work is typically performed while sitting and does not require heavy lifting.
  • Must be willing and able to perform all job-related travel.
  • Other assigned duties.
  • This job description does not imply an employment contract. This is an employment-at-will position.

  • Send resume to Chris Carroll, President, at chrisc@nationallivestock.com

Job Tags

Holiday work, Contract work, Christmas work,

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