Administrative Services Position: Executive Assistant to Two Principals
Key Responsibilities :
· Provide high-quality executive support to two principals of mid-sized Manhattan-based real estate company (appointments, travel, and telephone).
· Screen Principal’s calls and correspondence and respond independently when appropriate.
· Draft, proofread and edit important documents and correspondence such as investor letters and offering memoranda, with close attention to detail.
· Investor relations – main contact for individual investors:
· Maintain relationships with investors, external clients and their staff.
· Assist with maintenance of investor database including contacts and distribution lists.
· Assist with response to investor and prospective investor requests.
· Distribute investor documentation including legal documents for execution by investors.
· Coordinate wiring instructions including confirmation and tracking.
· Maintain database and filing system including processing and filing confidential legal documents in company directory.
· Coordinate hiring campaigns and assist with light HR projects.
· Maintain corporate website, including updates to portfolio news, bios, and photos - Point person for all PR related activities.
Qualifications:
· Bachelor’s degree.
· Business institute education and/or real estate/investor relations experience a plus.
· 2-5 years of administrative/secretarial experience.
· Strong computer skills with excellent knowledge of MS Office Suite: Outlook, Word, Excel and PowerPoint.
· Ability to prioritize work, exhibiting superior organizational skills.
· Excellent interpersonal skills, oral and written communication skills.
· Strong attention to detail and follow up skills.
If you are interested in applying please send resume to: info@apfproperties.com
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